In respect to check out the data security, the US Department of Health and Human Services’s (HHS) audit’s of Piedmont Hospital in Atlanta open a debate over federal government’s willingness to enforce HIPAA’s security and privacy rules.
As on the footsteps of Piedmont audit, approximately, after 18 months a severe agreement was signed between HHS and Seattle-based Providence Health & Service provider. After the audit of health service provider as conducted by the enforcement agency, under the provisions of the agreement Providence on July 18th agreed to follow a corrective action plan (CAP) and pay $100, 000 to settle down ‘potential violations’ of Health Insurance Portability Act for the security of electronic patient data.
The loss or theft of laptops, optical discs and backup tapes with unencrypted medical record of more than 386, 000 Provident Patients led the HHS to look into the issue of data security as under the provisions of HIPAA. Under the provisions of CAP, Providence will have to restructure its security policies including physical protections for portable devices for networking and storage of backup media.
In the measures for security of data, it is also agreed that there should be an encryption and password protection scheme and audit of the company operations at all the five states, where it is running its operation. This clause is also provided under the scheme that Providence’s chief security officer has to personally validate whether all the policies are being run properly. Under CAP, Providence Health & Services agreed to follow steps:
“Revise policies and procedures for safeguarding patient data while it is stored at or being transported to off-site facilities.
* Train all workers on security policies and submit proof to HHS that the training has been completed.
* Update policies as needed, but at least on an annual basis.
* Ensure that a security risk assessment and management plan and a data breach notification policy are in place.
* Conduct reviews that include unannounced audits, spot checks and site visits at company facilities.”
This action has given clear message to other service provider’s that it is time to get prepared and follow the instructions as mentioned in the HIPAA act for medical data security.
With the launch of Health Insurance Portability and Accountability Act into the force and implementation, it has increased conventionality and complexity of paper-based office. The most difficult part of HIPAA is that responsibility of regulating and carrying over the clauses of HIPAA completely lies with medical establishments and hospitals. And many of the procedures get digitalized with a very rare paper work and in most of the cases; it is done once throughout the life of an implemented procedure.
Most of the medical data is now regulated through electronic medical records, automating functions; however, it has raised new concern for law enforcement agencies with some cases of medical records theft. So in order to keep things in touch and regulation, the Department of Health and Human Services (HHS) last year started an unannounced HIPAA audits forcing offices and hospitals to be consistently up date policies and practices involving patients records.
In such a traumatizing situation a medical establishment can contact with an EMR software company to provide system and base to effective abide by clauses and law of HIPAA. Be sure any system that you are buying is HIPAA complaint. Your HIPAA compliance software includes Digital signatures and encryption on all patient information, intra-office database, and safe secure backup capability. In your search for EMR software, look for software that has already been certified as HIPAA-compliant, preferably by multiple independent organizations.
As for any of the reasons, before starting any sort of network scanning program, it is very essential for you to get access into an existing secure network that includes secure file storage system. However, there are certain governmental regulations like Sarbanes- Oxley or HIPAA (Health Insurance Portability and Accountability Act) which requires mandatory security at the time when scanning of the Networking is on and or through process.
There are many issues that are to ascertain when employee files are scanned and on the top is the security concern who should be delivered responsibility of scanning and retrieving files. While through the network scanning many people comes into access with network, hence security is important at every stage. In order to keep the issue of network security on the top level it is the Hardware manufacturers are in alignment with software developers to establish security measures for authentication and document security.
These security features like SMTP (simple mail transfer protocol) and LDAP (lightweight directory access protocol) authentication led a user to transfer scanned and protected digital files. The other issues as related to the Network Scanning are technical incompatibility with the network file server and slower network performance as aroused from the scanning of network are needed to be addressed.
Medical Identity Theft is known as criminal activity as operated by individual or group of Individuals of stealing someone’s identity in order to get medical supplies or services. This type of theft is, generally, committed by two group of people, one, who is either known to you, or the other one that is inside the business; who is in hospital where your medical records are kept or anyone closely associated with your medical service provider.
Your medical information thus gets passed on from the thief to crime rings, ID theft and individuals for money. Never let your SSN (Social Security Number) and health record number to be left at any place nor allow any one to use your number as it can be misused by them.
The other thing that you can least do to save your medical record is demand of health records when visiting a doctor. This though cannot stop anyone from stealing your medical records but you at least can have a hard copy of your medical record. As most of the people generally don’t know they are victim of Identity theft and when they know, then it happens otherwise in hard way. They receive medical bills for the services never used by them and worst happens that they get arrested for nothing of their fault.
The process of getting your medical identity back is a difficult process it is obvious that there is different opinion that is adopted by different medical centers on your complaint. You can start the things by filing a police report. In case, you are still facing problem the best that you can do is that can ask for the copy of HIPAA (Health Insurance Portability and Accountability Act). HIPAA never provide legal deletion of your medical record, however you can make an amendment to the record.
And even bill collectors are also very difficult to get rid of until and unless hospital and service providers are co-operative. It can even take years to get your medical identity back.
Like all other areas of life, e-mail also has developed into an effective medium of communication in medical world and among doctors. This has really solved problem for physician as he can save his valuable time otherwise may be wasted over making, calling and returning a patient’s telephone call.
By E-mail communication a great sense has prevailed in medical industry as it has cut short the time between doctors and patients into the 15teen minutes appointment and medical record in access on the click of a mouse. However, a legal complication has retarded the interest of doctors in communicating with patients as expense of installing a secure, encrypted system and loss of hard earned money.
According to survey of Manhattan Research of 36 percent US physicians are communicating with patients via e-mail, instant messaging or secure messaging services.
“One major drawback why physicians aren’t using e-mail is they don’t know the legal ramifications,” said Mike McCann, a Vermont Law School professor and a visiting professor at the Boston College Law School.
HIPAA, the Health Insurance Portability and Accountability Act of 1996, requires “electronic protected health information,” including e-mail, be communicated securely, or encrypted. This has led doctors from prevented the e-mail as a form of communication. Whatever be the cause an e-mail practically reduces number of phone calls and faxes from patient, the spread of e-mail is inevitable.